Austin Julian
Co-founder · Systems & Sales
Builds every client system himself: the AI scripts, calendars, follow-up and reporting. Runs the audit calls. Based in Shingle Springs.
For HVAC, plumbing and home-service contractors in the Sacramento region
Stop piecing it together.We run your whole front office.
Your website, phones, texts, estimate follow-up, reviews and booking, built and run by one team for one setup fee and one monthly price. You get booked jobs, not another app to manage.
Book your audit today and you could be live in about 12 business days.
Live · demo#2214 · Foothill Comfort
- 7:42 PMIncoming callAfter hours · forwarded to AI
- 7:42 PMAI answered · 1 ring
Thanks for calling Foothill Comfort. This is the AI assistant, and this call is recorded. How can I help?
- 7:44 PMQualifiedNew AC + furnace · El Dorado Hills · 18-year-old system
- 7:45 PMEstimate bookedReplacement estimate · Tue 10:00 AM
- 7:45 PMTexts sentConfirmation to caller · alert to owner
The leak
The phone is where jobs leak out.
When nobody picks up, homeowners call the next company on the list. The numbers are blunt.
52%
of callers to home-services businesses speak with a person.
Source: Invoca, Home Services Lead Conversion Benchmarks, July 2026 (70M+ calls)
69%
of missed business calls get no callback within 48 hours.
Source: Quo, Small Business Callback Statistics, Aug 2026 (16.7M missed calls)
42 hrs
average time companies took to answer a web lead. 23% never answered at all.
Source: Harvard Business Review, “The Short Life of Online Sales Leads,” 2011 (2,241 U.S. companies)
The whole front office
From the first search to the booked job. One team runs it all.
Most shops piece this together from four or five companies, or do it themselves at night. We build and run every step under your company name and number, and we answer for the result.
STEP 01
Get found
Look like the shop to call when homeowners search.
STEP 02
Get answered
Every call and message answered, any hour.
STEP 03
Get booked
Leads land on your calendar while they’re still interested.
STEP 04
Get the yes
Every estimate followed up until they book or say no.
STEP 05
See the proof
Every booked job counted, in dollars.
See everything that’s included
Built for: HVAC & plumbing · Roofing · Remodeling · ADU builders · Solar · Pools
Why not a $30 AI app?
Answering is the easy part.
A low-cost AI app can pick up the phone. If you have time to set it up, fix what it gets wrong and chase every estimate yourself, it might be enough. Most owners don’t. That’s the part we do.
| The work | Typical AI receptionist app | AJ Service Systems |
|---|---|---|
| Set up for your trade, area and calendar | Usually by you | By us, live in 7–10 business days |
| Fixed when it gets something wrong | Usually by you | We review your calls and tune it every week |
| Missed-call texts and instant lead replies | Depends on the app | Running from day one |
| Follow-up on every open estimate | Up to you | Day 1, 3, 7, 14 and 30; stops when they book or say no |
| Every lead and recording in one place | Depends on the app | One pipeline, and it’s yours |
| Your website and Google profile | Not included | Fixed or built in setup, kept current |
| Proof it’s working | Call logs and transcripts | A count of booked jobs, in dollars |
| Results guarantee | Not usually | 5 recovered estimates in 60 days, or month 3 is free |
| Price | Often $30–$300/mo, with usage limits | From $997/mo + setup |
App prices are from the published plans of popular AI receptionist apps, October 2026. The comparison describes self-serve apps that you set up and manage yourself; features and services vary by app.
Who you’re working with
Two local founders. Our names on every build.
We’re based in Shingle Springs and work with contractors across the Sacramento region. We build every system ourselves, review your calls every week, and answer our own phone.
Jack M.
Co-founder · Creative & Content
Runs the brand, video and content side, including the optional content days that give clients real job-site footage for ads and social.
AJ Service Systems LLCBased in Shingle Springs, CASet up for California call and text rules
Straight pricing
One setup fee. One monthly price.
From $997 a month. Founding Partner pricing is for our first clients: $997 setup, half of it due after your 5th recovered estimate, and the monthly price locked for 12 months. Later clients start on Core at $1,497/mo.
That covers the whole front office above, built, run and tuned for you, including your website if it needs work. Setup takes 7–10 business days and about an hour of your time. 3-month minimum, then month-to-month. Cancel with 30 days’ notice.
$38,010
median yearly pay for a receptionist, before payroll taxes and benefits.
The risk is on us
5 recovered estimates in 60 days, or month 3 is free.
We can put it in writing because every booking is logged with the call or text that produced it. You can check every one.
- Counts only leads that would have gone unanswered or unfollowed
- Every booking linked to its call or text
- Written into your service agreement
Hear it yourself
It sounds like your best front-desk hire.
It says it’s an AI up front, asks your questions, never quotes a price and books inside your calendar rules. Emergencies and anyone who wants a person get put through to you.
- Tells callers it’s an AI and that the call is recorded (California law)
- Gives safety steps first for a gas smell, a leak or no heat
- Switches to Spanish when the caller does
Hear it before you buy itRead the demo calls →On your free audit you call the AI yourself, on speaker, and try to trip it up.
- AI
- Thanks for calling Foothill Comfort, this is Ava, the AI assistant. Just so you know, this call is recorded. How can I help?
- Caller
- Our AC is 18 years old and barely keeping up. What does a new system run?
- AI
- Every house is different, so the owner gives you an exact price at a free estimate. It’s quick, and there’s no obligation. I can get him out tomorrow at ten a.m., or Thursday at one. Which works better?
- Caller
- Tomorrow at ten.
- AI
- You’re all set for tomorrow at ten. You’ll get a text confirmation now and a reminder before he comes out. Anything else I can help with?
Straight answers
The questions every contractor asks.
Ask us anything else on the audit call.
Or call (916) 496-3683.
I can get an AI receptionist for $30 a month. Why pay more?
You can, and if you have time to set it up, tune it and chase every estimate yourself, it might be enough. We don’t sell the AI. We build and run the whole front office around your shop, review your calls and tune it every week, follow up on every lead and open estimate, and show you the jobs it booked in dollars. If we can’t show 5 recovered estimates in your first 60 days, month 3 is free.
Do I need a new website?
Only if yours is holding you back. If it works, we connect it: forms, chat and booking all flow into your pipeline. If it’s slow, dated or missing, we build a fast, simple one during setup. It’s included in the setup fee.
My customers hate talking to robots.
So do we. That’s why it doesn’t sound like a phone tree. It tells callers up front that it’s an AI assistant, handles the basics naturally, and gets anyone who wants a person to you: put through during business hours, or a message and a callback after hours. Voicemail is worse: plenty of callers just hang up and call the next company.
What happens with emergencies?
You set the rules. For a gas smell, a burst pipe or no heat with a baby in the house, the AI gives the caller safety steps first, takes their name and address, then puts them straight through to whoever is on call, at any hour. For anything dangerous, it tells the caller to dial 911.
Do I have to change my phone number?
No. You keep your number. We set up call forwarding so calls you don’t answer (or after-hours calls) go to your AI receptionist.
Is there a long contract?
Three-month minimum, then month-to-month. Cancel any time after that with 30 days’ notice.
Free Revenue-Leak Audit
Find out what your missed calls cost you.
A 20-minute call. No pitch deck. We test your phone line, show you where leads slip through, and let you talk to the AI yourself.
- We call your business line after hours and show you what a homeowner hears.
- We run your numbers: missed calls, follow-up gaps, revenue at risk.
- You call our demo AI on speaker and try to trip it up.
- You leave with a one-page plan, whether you hire us or not.
Get your free Revenue-Leak Audit
20 minutes. We show you what your missed calls cost and let you call the AI yourself.
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